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Purchase Ledger Team Leader

  • Location

    Mansfield

  • Sector:

    Commercial, Accountancy and Finance

  • Job type:

    Permanent

  • Salary:

    £30k - 32k per year

  • Contact:

    Rebecca Haggar

  • Contact email:

    rebecca.haggar@ambitionspersonnel.com

  • Contact phone:

    01636 611320

  • Job ref:

    RB/COMM2403

  • Published:

    about 1 hour ago

  • Expiry date:

    2026-03-31

Job Purpose

To lead and oversee the purchase ledger function, ensuring all supplier invoices are processed accurately and on time, payments are managed efficiently, and the team delivers a high standard of financial control and service. The role combines hands-on processing with team leadership and process improvement.

Key Responsibilities

Team Leadership

  • Supervise and support the purchase ledger team, providing guidance, training, and performance management
  • Allocate workloads and ensure deadlines are met
  • Conduct regular reviews, appraisals, and one-to-one meetings
  • Promote a positive, high-performance team culture

Purchase Ledger Management

  • Oversee the end-to-end purchase ledger process, including invoice processing, matching, and coding
  • Ensure timely and accurate processing of high-volume invoices
  • Manage supplier accounts, resolving queries and discrepancies efficiently
  • Authorise payment runs (BACS, CHAPS, international payments where applicable)
  • Ensure all transactions are recorded in line with company policies and procedures

Reconciliation & Reporting

  • Perform and review supplier statement reconciliations
  • Support month-end processes, including accruals and reporting
  • Produce regular reports on ledger performance, outstanding invoices, and aged creditors
  • Assist with audits by providing accurate documentation and explanations

Process Improvement & Compliance

  • Identify and implement process improvements to increase efficiency and reduce errors
  • Ensure compliance with financial controls, company policies, and GDPR requirements
  • Maintain accurate financial records and documentation
  • Support system improvements or upgrades (e.g. SAGE, ERP systems)

Key Skills & Competencies

  • Strong leadership and team management skills
  • Excellent attention to detail and accuracy
  • Strong organisational and time management abilities
  • Effective problem-solving and decision-making skills
  • Confident communication with internal and external stakeholders
  • Ability to work under pressure and meet deadlines

Technical Skills

  • Experience with accounting software (e.g. SAGE, SAP, Oracle, or similar ERP systems)
  • Strong Microsoft Excel skills (pivot tables, VLOOKUP desirable)
  • Solid understanding of purchase ledger processes and financial controls

Experience Required

  • Proven experience in a purchase ledger or accounts payable role
  • Previous experience supervising or leading a team
  • Experience managing high-volume invoice processing
  • Experience handling supplier queries and reconciliations

Desirable

  • AAT qualified or studying (or equivalent)
  • Experience in process improvement or system implementation
  • Experience in a fast-paced commercial environment

Personal Attributes

  • Proactive and results-driven
  • Reliable and professional
  • Strong attention to detail
  • Approachable and supportive leader
  • Committed to continuous improvement

KPIs / Performance Measures

  • Invoice processing accuracy and turnaround time
  • Reduction in outstanding queries
  • Timely completion of payment runs
  • Supplier satisfaction
  • Team performance and productivity
  • Compliance with financial controls

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