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Field Administrator

  • Location

    Sleaford

  • Sector:

    Commercial

  • Job type:

    Permanent

  • Salary:

    £19,500 per annum

  • Contact:

    Linda Grinius

  • Contact email:

    linda.grinius@ambitionspersonnel.com

  • Contact phone:

    01522 546643

  • Job ref:

    012020FA

  • Published:

    about 1 month ago

  • Expiry date:

    2020-01-31

  • Startdate:

    ASAP

A great opportunity has arisen for a focused and confidential Administrator to join my client and their small team in a busy agricultural office on a permanent basis. You will be experienced and proficient in all areas of office administration, reception and ideally have worked with accounts/purchase ledger and have excellent Microsoft Office skills.

You will be providing an admin support function for an agricultural management team working from the office-based near Sleaford. 

Hours of work will be 8.30 am to 5.00 pm, Monday to Friday with a competitive salary commensurate with experience. 

Responsibilities:

  • Administrative support to poultry farms and staff.
  • Administration of flock poultry flock information and data analysis.
  • Administration of electronic Purchase Orders, including, issuing, coding and matching delivery notes.
  • Data entry/retrieval of flock production information on to Microsoft Excel.
  • Data entry of finished feed information on to Microsoft Access database and extraction of ad-hoc reports.
  • Ordering of raw materials for feed mills as required.
  • Weekly stock reconciliation for feed mills.
  • Data entry of raw materials purchased plus month-end reconciliation procedure.
  • Collation of weekly flock production reports and distribution to relevant managers.
  • Monthly summary flock production reports for discussion at monthly Agri meetings.
  • Powerpoint presentation update for Executive meeting at Head Office.
  • Minute Taker for monthly Agri meetings.
  • Weekly payment reconciliation.
  • Month End accounting procedures and forwarding data to the Accounts department.
  • Administration of flock testing programme to ensure all critical timescales are adhered to
  • Petty Cash administration for local cash purchases.
  • Ordering of various stocks for central stores.
  • Administration of allocation of costs for items taken from stores to the relevant farm site.
  • Monthly credit card reconciliation procedure.
  • Ordering directly with suppliers, ad-hoc items required on-farm sites.
  • Issuing blank production report forms to relevant farm sites as required.
  • Scanning/Photocopying as required.
  • Booking of laying farms flock depopulations (including amendments where necessary).
  • Raising of annual holiday forms for all staff.
  • Administration of weekly paid staff timesheets.
  • Administration of weekly sub-contractor invoices.
  • Administration of company vehicle mileage & fuel usage.
  • Processing miscellaneous expense claims.
  • Ensuring membership of governing agencies remains in-date.
  • Ad-hoc duties as required.

Person specification:

  • Excellent administrative experience.
  • Excellent working knowledge of Microsoft Office.
  • Good telephone manner.
  • Good interpersonal skills.
  • Focus and attention to detail.
  • Ability to stay calm, organised and efficient under pressure.

Benefits:

  • Immediate start.
  • Free onsite parking.
  • Potentially temporary to a permanent role.
  • Weekly pay.
  • Onsite kitchen and toilet facilities.

If you feel that you have the skills to meet this challenging and exciting position, please forward your CV to linda.grinius@ambitionspersonnel.com or call 01522 546 643.