This role is to cover maternity.
Are you happy to join a company on a temporary basis, covering maternity? Are you able to hit the ground running and fit into a team easily? Are you passionate about helping and supporting young people? This role is all encompassing and rewarding in more ways than one!
As a business admin you will assist in the provision of a broad range of administrative activities to support the Resource Coordinator, Business Services Manager, Business Administration Manager.
Accountabilities
- To provide support to the Resource Coordinator, ensuring learner timetables are prepared each week, new staff and young people are entered onto the timetable system and effectively deployed.
- Take a lead on inputting student data on to the datastore and live learner list
- Working in collaboration with the Resource Coordinator and drawing on insight gathered by the Head of Behaviour & Attitudes, support the work involved in improving student attendance.
- Support innovative deployment which takes account of persistent non attenders and assign dual learners to staff to take account of such situations
- Collaborate with the Resource Coordinator to ensure end of year processes are followed and data is captured in advance regarding learners who are leaving.
- Support the data analysis of undeployed sessions and impact of end of year leavers.
- Working alongside the Resource Coordinator to support the evolution of the timetable system, via the project specification documents or development work undertaken by ICT support services.
- To support the Business Administration Manager in providing a reception service by welcoming and greeting contractors and visitors and maintaining a welcoming, safe and clean reception area as and when required.
- Take responsibility for the creation, uploading and filing of key documents for learner files.
- To answer and direct telephone calls including taking and passing on messages and ensuring all voicemail messages are passed on to the relevant person
- Undertake general administration duties such as filing and photocopying.
- As the main and central resource, undertake relevant activities to ensure staff absences are substituted by available staff and learner absences reflect available staff for deployment.
- Correlation of the daily ad hoc changes made on the live timetable with the cover board.
- Working in conjunction with learning managers to coordinate staff availability and maintain great attendance of learners and effective use of all resources.
- Performance indicators
- Able to meet annual performance management criteria to a good or outstanding standard.
- Adherence to the accountabilities and responsibilities in this job description, and adherence to organisational policies and procedures.
- Able to demonstrate outcomes thinking through regular support and supervision.
- Support operational staff to promote high levels of attendance to enable them to achieve positive outcomes for young people.
Apply today!